Have you ever wondered if your email was actually read by its recipient? If you are a Gmail user, there is the possibility of activating a function that allows you to receive read receipts or use external tools for this purpose. Although it may seem complicated, enabling or adding read receipts in Gmail is easier than you imagineIf you are looking for a complete guide, you have come to the right place.
This function is especially useful in the professional field, allowing know more accurately whether the crucial information you have sent has arrived into the hands of the right person. However, it is not available by default in all versions of Gmail, which makes this article an essential tool to clear up your doubts.
What is read receipt in Gmail?
Read receipts in Gmail is a tool that notifies the sender when an email has been opened by its recipient. It is a key tool for those who need to be certain about the Interaction with sent emailsThis is particularly valuable for business, educational settings, or any situation where knowing whether the message has been received is crucial.
However, this feature is not enabled by default in free personal Gmail accounts. It is only available Available for Google Workspace users (formerly known as G Suite) within its paid plans.
How to enable read receipts in Google Workspace
If you have a Gmail account associated with Google Workspace, you can activate this feature through the settings made by your administrator. Here are the steps to follow:
- Accesses Google Admin Console.
- Go to the “Apps” section and select “Gmail” from the listed options.
- In “User Settings”, enable the option read confirmation.
Important: Only the account administrator has permission to make these settings. If you are a user, you will need to request this change.
Steps to request a read receipt
Once the feature is enabled by the administrator, these are the steps to request read receipts when composing an email:
- Open Gmail and select the “Compose” option.
- Write the email as you normally would.
- Click on the three vertical dots located in the lower right corner of the editor ("More options").
- Select “Request read receipt” and then send the email.
The recipient will receive a notification asking them to confirm whether they have read the email, and you will be notified upon receiving this confirmation.
Alternatives for personal Gmail accounts
If you only have a free Gmail account, don't worry, it's still possible to add read receipts using Chrome external extensions like MailtrackThis tool is one of the most popular due to its ease of use and functionality.
Mailtrack works through a tracking system that identifies when an email has been opened, displaying a double check similar to that of applications such as WhatsApp. To install it, follow these steps:
- Access the Chrome Web Store and search for “Mailtrack”.
- Click “Add to Chrome” and then “Install Extension.”
- Connect Mailtrack to your Gmail account by granting the necessary permissions.
Once configured, every email sent will display a double green check when read by the recipient.
Other recommended options
In addition to Mailtrack, there are alternatives such as Streak CRM y HubSpot, which serve the same purpose and offer additional functions:
- Streak CRM: Allows basic tracking, with a free capacity to track up to 200 emails per month.
- HubSpot: Perfect for sales and marketing, it offers advanced tracking of emails, link clicks, and more.
Both options are very useful when searching Optimize email management, especially in professional contexts.
Limitations of read receipts
It is important to note that read receipts have their limitations. For example, in accounts that They use the IMAP protocol, a notification can be sent automatically when the message is marked as read, even if it was not actually opened. Additionally, the recipient has the option to not accept sending the confirmation.
Tip: If you need more precise information, consider using advanced platforms such as Mailtrack or Streak CRM.
Knowing how to activate read receipts in Gmail no longer has to be a mystery. Now you have all the keys to implement this feature and get the most out of your Gmail account.
