WhatsApp is one of the most used messaging apps in the world, but you can improve your use of it if you learn to organize your chats.Lost messages, jumbled files, and relevant conversations disappearing into the sea of chats are some of the most common problems. Fortunately, the app offers several features to improve organization and optimize the communication experience.
In this article, we will teach you different tricks and strategies to Organize your chats, better manage your messages, and make your WhatsApp experience more efficient.From sorting conversations to managing media, customizing notifications, and creating shortcuts, discover how to get the most out of the app.
How to organize your conversations on WhatsApp
The amount of conversations we manage every day can be overwhelming. To keep things organized and easily find what you need, WhatsApp offers several features that allow you to manage your chats efficiently.
Pin important chats
If you have conversations that you access frequently, you can fix them at the top of the chat list. This is especially useful for keeping an eye on important chats, such as those with a client, your boss, or a work group.
- Open WhatsApp and long press on the conversation you want to pin.
- Click the pin icon.
- The chat will be pinned to the top.
In total, you can set up to three chats simultaneously.
Archive unnecessary conversations
If you don't want to delete a chat, but you don't want to see it on your home screen either, you can file itThis is useful for temporarily hiding conversations without deleting them.
- In WhatsApp, long press on the conversation you want to archive.
- Click the archive icon (a box with a downward-pointing arrow).
Archived conversations will be stored in a separate section and will not appear on the main chats page.
Categorize chats with custom filters
WhatsApp has added filters to help you search chats more quickly. These filters allow you to organize chats according to categories such as 'Unread', 'Favorites' or user-created lists.
- From the home screen, swipe down to view available filters.
- Tap the '+' symbol icon to create a custom filter.
- Select the chats you want to include in the filtered group.
This will allow you to quickly access specific conversations without having to search for them manually.
How to manage WhatsApp messages and better organize conversations
In addition to organizing chats, manage messages correctly is key to optimizing your use of WhatsApp.
Highlight important messages
If there are messages with relevant information that you need to remember, you can mark them as featuredThis way, you can access them quickly without scrolling through the entire conversation.
- Touch and hold the message you want to star.
- Click the star icon.
- To access starred messages, tap the three-dot menu and select 'Starred Messages.'
Mark messages as unread
If you receive a message but can't reply right away, you can mark it as unread to remind you later. This option is ideal if you use WhatsApp to manage tasks, just as you could with reminders on WhatsApp.
- Press and hold the chat on the home screen.
- Click 'Mark as unread' to retain its pending message indicator.
Using personal chat as a notepad
You can create a chat with yourself to save important information, to-do lists, or reminders. This strategy allows you to have everything at your fingertips, similar to favorites on WhatsApp.
- Open WhatsApp and create a new chat with your own phone number.
- Use this chat to write and store information privately.
How to manage files in WhatsApp
WhatsApp allows you to share files such as photos, videos and documents. Manage them correctly This will prevent them from taking up too much space and make them easier to find.
Organize documents and multimedia in WhatsApp
To find files quickly, WhatsApp offers a advanced search functionThis tool is useful for quickly accessing documents without complications.
- Tap the magnifying glass icon on the home screen.
- Select the 'Documents' option to view sent and received files.
- You can also filter by photos, videos, and links.
Avoid automatic downloads
To prevent your phone's memory from being cluttered with unnecessary content, you can disable automatic file downloadsThis is essential to keep your device tidy.
- Go to 'Settings' > 'Storage & data'.
- Under 'Automatic file downloads', disable the options as desired.
How to improve privacy and security on WhatsApp
For a more secure experience on WhatsApp, it is important to set up the privacy properly.
Restrict who can add you to groups
Avoid being added to groups without your permission by setting your privacy option. This will give you greater control over your interactions.
- Go to 'Settings' > 'Privacy' > 'Groups'.
- Select 'My contacts' or 'My contacts except…' to restrict who can add you.
Block annoying contacts
If you need to avoid unwanted messages, you can block a contactThis is a useful tool to make your WhatsApp experience more enjoyable.
- Open the contact's chat > tap on their name.
- Scroll down and select 'Block'.
Organizing WhatsApp properly will make the app more functional and less chaotic. By applying these tricks, you'll be able to efficiently manage your conversations, messages, and media files without complications. Share this guide so other users can get the most out of this feature..
